Mastering Best Time to Send Cold Emails: 2024 Guide

best time to send cold emails

In the fast-paced world of digital communication, the strategies for sending cold emails are ever-changing. Ever wondered why some emails hit the mark while others miss it altogether? Timing holds the key!

If so, what is the best time to send cold emails? The answer lies on several factors like:

  • the recipient’s time zone
  • industry
  • individual work schedule

This article will guide you to uncover the nuances of cold emails in online marketing—from the best time to send cold emails to the best day and all other factors you need to know to achieve a successful open rate in online marketing, discovering the science of perfect timing. We’ll walk you through various aspects to consider, helping you optimize your strategy and boost your chances of success.

Does Timing Matter?

best time to send cold emails

Selecting the appropriate time is fundamental for the success of cold emails. By analyzing response patterns and observing recipient behaviors, one can pinpoint the best time to send cold emails, thereby significantly enhancing the effectiveness of outreach efforts.

The Best Time of Day to Send Cold Emails

The best time to send cold emails is between 6-9 am PST (9 am-12 pm EST).

best time of the day to send cold email

While some studies have indicated that 10 am is considered the best time to send emails, the data shows significant declines in open and click rates for both 10 am PST and 10 am EST. This anomaly could be attributed to people prioritizing more important and personalized emails at the start of their workday, clearing out newsletters and bulk emails around 10 am as shown on the graph.

For maximum impact in your cold email outreach, consider scheduling deliveries between 7-8 am at the local time zone. This strategic timing leverages a two-hour window marked by heightened open and click rates, especially peaking between8-10 am. By aligning your email distribution with this timeframe, you enhance the chances of engagement and response from your audience.

Determining the best time to send cold emails can be a bit subjective, varying among different audiences and locations.

Remember, the chosen time significantly influences email open rates. However, there’s no one-size-fits-all approach. Adopt a case-by-case strategy, customize your send times using studies and data from Google Analytics to boost your response rate.

The Best Day of the Week to Send Cold Emails

best day of the week to send cold emails

Given the graph, Mondays boast the highest open rate at just over 20%, with a click rate of 4.3% and a reply rate of 2.8%. This peak is likely due to the declining engagement as the week progresses. For campaigns targeting reporters, bloggers, or content managers, who may be more responsive earlier in the week, Monday is an optimal choice.

On Wednesdays, while the open rate dips slightly to 17.2%, it remains a great day for email campaigns, especially if the reply rate is a crucial metric. With a reply rate of 2.6%, only 0.3% less than Monday, Wednesdayproves to be an effective day for eliciting responses.

Mastering the Best Time and Day in Sending Cold Emails for Success Open Rates

Like the best time to send cold emails, deciding the best day for sending cold emails is also subjective and may differ based on various audiences and locations. Utilizing the following insights can help in identifying the best day for your cold email outreach, ensuring maximum effectiveness and engagement:

  1. Craft strategic campaigns
  2. infuse personalization
  3. segment emails for peak open rates throughout the week.

However, this isn’t an absolute rule.

Consider the industry and the individuals you’re reaching out to. Different fields and professionals may have unique email habits. Therefore, studying your audience’s behavior can provide a valuable advantage in determining the optimal time to send your cold emails.

When to Avoid Sending Cold Emails?

when to avoid sending cold emails

Avoiding the wrong time to send cold emails is crucial for successful outreach. Demonstrate respect for the recipient’s personal time by avoiding major holidays and industry events. Consider both the appropriate time of day and the recipient’s time zone to enhance your chances of a response.

  1. Exercise caution when sending emails in the early morning (before 6 A.M.) or during late hours (starting from 3 P.M. onwards), as these may not be the most effective times.
  2. Avoid the end of the day when people are winding down and less likely to respond.
  3. Lunchtime is also a no-go—people are busy eating and not focused on work or emails.

Keep it cool to improve your response rates!

Should You Send Cold Emails on Weekends?

should you send cold emails on weekends

Sending cold emails on weekends is generally not recommended, as many individuals are less inclined to check their work email during their time off. For optimal results, it’s advisable to focus on sending emails during the workweek, with Monday through Wednesday being particularly favorable.

These days tend to witness higher engagement rates, increasing the likelihood of receiving a response.

However, if your target audience is known to be active on weekends or has work schedules that extend beyond the typical workweek, it might be worthwhile to conduct tests and assess the effectiveness of sending emails during weekends.

Avoiding Spam Filters and Unopened Emails

avoiding spam filters and unopened emails

To enhance the deliverability and prevent them from being flagged as spam, consider the following best practices:

1. Implement Email Personalization and Targeted Messaging: Tailor your emails to the recipient by incorporating personalization and targeted messaging. Craft content that resonates with the specific interests and needs of your audience.

2. Regularly Monitor Email Analytics: Keep a close eye on email analytics to gather insights into recipient behavior. Analyze data on unopened emails and use this information to make informed adjustments to your subject lines and email content for improved engagement.

3. Maintain a Good Sender Reputation: Ensure that the email sender’s address and domain have a positive reputation. A reputable sender is less likely to trigger spam filters. Focus on building trust with your audience through consistent and valuable communication.

4. Utilize Email Marketing Best Practices: Adhere to established email marketing best practices, including proper formatting, relevant content, and clear calls to action. Following these guidelines enhances the overall quality of your emails and contributes to better engagement.

formula for an email open rate

By incorporating these practices into your cold email strategy, you can optimize open rates, mitigate the risk of spam filtering, and increase the likelihood of your emails being opened and read by the intended recipients.

How many cold emails to send per day?

To ascertain the daily limit for sending cold emails, refer to the table below, which outlines the limits set by various email service providers.

how many cold emails to send per day

When contemplating the volume of emails for your upcoming cold email campaign, it’s crucial to take into account various factors.

If you’re starting with a new inbox and sending address, begin with 10-20 cold emails per day to avoid potential spam filter penalties. For those with an established inbox, sending address, and a positive email reputation, sending over 100 emails daily is feasible, depending on your email service provider (ESP).

How Many Cold Emails To Send Per Day as a Sales Rep?

Sales reps can easily send up to 100 emails per day without attracting the attention of spam filters.

That said, the ideal number of cold emails you should send, also known as cold outreach, depends on your sales strategy. Ideally, you want to convert at least as many leads as the number of sales you make, preferably more. If you know your conversion rate, you can calculate backward to arrive at the total number of leads. Checking LinkedIn, social media profiles, and the company website can provide valuable information about your buyer persona.

formula for cold email conversion rate

Therefore, your SDR team will be required to send 12,500 emails over 30 days, averaging 416 emails per day. With a team of 4 SDRs, each representative will handle approximately 100 emails daily.

It’s a delicate balance. Match your email volume with your team’s capacity and what your audience likes. Check response rates to find the sweet spot. Personalizing and targeting your emails can actually work better, even if you send fewer.

Start by sending a modest, well-spaced volume of emails to introduce your domain gradually. Manual warm-up is time-consuming, but the good thing is: there is automated email warm-up that can streamline the process, building a positive domain reputation and improving email marketing effectiveness.

How to Increase Your Email Open Rates

how to increase your email open rates

Developing impactful subject lines and email content is paramount for elevating email open rates. Using personalization and data-driven insights ensures that your emails connect effectively with the target audience.

Timing your email outreach campaigns for the best part of the day can boost open rates and engagement.

Applying proven email marketing best practices is crucial for fostering meaningful interactions. A grasp of the factors influencing open rates helps optimize both email content and timing for maximum impact.

The Importance of Cold Emails in Online Marketing

importance of cold emails in online marketing

In online marketing, cold emails are like virtual handshakes – a way to connect with potential clients who might not be reachable elsewhere. When done right, they can open doors to new opportunities and sales, making them a key part of reaching out.

Personalizing and timing your emails makes a big difference. It’s like sending a message at the perfect moment to catch someone’s attention. That’s why finding the best time to send cold emails is so important for getting the best results!

To Wrap it up!

best time to send cold emails

In summary, identifying the best time to send cold emails is crucial for improving open rates and eliciting more responses. Timing is a key factor in the success of outreach campaigns, and understanding its role in online marketing is vital. Analyzing the best days and time slots, such as between 8:00 a.m. and 12:00 p.m. on Tuesdays, Wednesdays, or Thursdays, can provide valuable insights.

Remember to avoid weekends and be cautious of spam filters and unopened messages. By refining your cold emailing strategy and adhering to best practices, you’ll enhance your chances of connecting with and engaging your target audience.

For improved cold outreach deliverability and inbox placement, consider warming up your domain using services like automated email warm-up.

This optimization tactic can increase the visibility of your offers and contribute to building a high-quality prospect list.

Frequently Asked Questions (FAQs)

Should I send cold emails out during the week or on weekends?

Sending emails on weekends is generally not recommended. Most people are less likely to check their work email during their time off. However, if your target audience works on weekends, it may be worth testing sending emails then.

What is the best time to send sales emails?

For maximum impact in your cold email outreach, consider scheduling deliveries between 7-8 am PST as the best time to send cold sales emails. This strategic timing leverages a two-hour window marked by heightened open and click rates, especially peaking between 8-10 am. By aligning your email distribution with this timeframe, you enhance the chances of engagement and response from your audience at just the right time.

Is Monday a good day to send cold emails?

Yes. Monday a good day to send emails, ideally between 7-8 am PST.

What is the best time to send an email response?

The best time to send an email response varies based on the recipient’s time zone and location. It is advisable to aim for responses during regular working hours and on working days, unless the nature of the email demands an urgent reply. This approach ensures that your responses align with professional expectations and contribute to effective communication with your email subscribers. Additionally, using a professional email address with your name, rather than a generic personal account like, can help establish trust and credibility with recipients.


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